Build a media kit for pageant titleholders and beauty creators with AI: show your strengths clearly, keep the numbers accurate

This article helps models, pageant titleholders and beauty creators build a one-page collaboration profile to send to brands or organizers, with AI doing the arranging and drafting. You get an evidence table for every achievement and number, a one-page media kit with missing fields marked, and a short and a long bio. This is a method for honest presentation, not a way to make a profile "look better than reality" or a promise of more contracts.

This article differs from two existing ones: company profiles (in Vietnamese) is about a business; from portfolio to case study (in Vietnamese) is about one project. This article is about personal strengths and audience data, and reuses the evidence-tracing approach of the case study article.

A few terms used here

• Media kit (collaboration profile): a short document showing who you are, what content you make, what your channels and audience look like, what collaborations you have done and how to contact you.
• Prompt: the text you type to AI. The "Prompt" blocks can be copied as they are.
• Brief: the document a brand sends, stating the product, the audience to reach, the number of videos and the timing.
• Measurement period: the time span over which a number is counted, for example 28 days from 27 Sep to 24 Oct 2026, or the screenshot date for a follower count.
• Views and reach (accounts reached): two different numbers, explained in Step 1.
• Evidence table: a table recording where each sentence and number in the profile comes from, which measurement period, and whether it is checked or still missing.

Prepare your sources and remove private details

Gather into one folder: a bio you wrote and reread; certificates, article links and confirmation emails for each achievement; screenshots of channel stats with the capture date; photos you have the right to use; your work email. Do not paste into AI: your personal phone number, ID number, real contracts, quotes sent to other brands, or photos taken by others without asking permission to post. AI-generated images are never evidence of a shoot, an event or an activity.

The profile below is entirely simulated. It deliberately has gaps, items without evidence and two numbers of the same kind from two different dates, to test whether AI invents, picks on its own or rounds in your favor.

PROFILE (SIMULATED) · Hà My, photo model and beauty creator
[T1] Bio (confirmed by Hà My): photo model and beauty creator in Ho Chi Minh City; makes light everyday work makeup tutorials on TikTok since Mar 2024.
[T2] Top 10 in the 2025 áo dài photo contest organized by the fictional photography club Sen Hồng. Evidence: certificate.
[T3] Once judged a student makeup contest. Evidence: none yet, only memory.
[T4] One 3-video campaign with Brand A, Jun to Aug 2025, finished. Evidence: confirmation email. Brand A agrees to being named: not asked yet.
[T5] Taught a free basic makeup session for 20 students at the ward community center, Sep 2026. Evidence: invitation letter from the community center. Session photos taken by the organizers, permission to use not asked yet.
[S1] TikTok followers: 48,200. Source: TikTok Studio screenshot dated 25 Oct 2026.
[S2] TikTok followers: 47,900. Source: handwritten note dated 10 Oct 2026.
[S3] TikTok video views: 612,400, 28-day period from 27 Sep to 24 Oct 2026. Source: TikTok Studio screenshot dated 25 Oct 2026.
[S4] TikTok audience: female 78%, aged 18 to 24 52%, 28-day period. Source: screenshot dated 25 Oct 2026.
[S5] Instagram followers: 12,850. Capture date: not recorded.
[S6] Instagram views: 96,300, 30-day period. Source: screenshot dated 25 Oct 2026. Reach: not available.
[S7] Engagement rate: not available.
[A1] Photos: 3 self-shot photos (full rights); 2 photos taken by photographer Quang (permission to use in the profile not asked yet).
[L1] Work contact: hamy.lamviec@example.com

Step 1. Collect real facts into an evidence table

Before writing any sentence, understand the numbers you have. According to the TikTok Creator Academy page on analytics tools, the Overview section lets you choose 7, 28 or 60 days, or a custom range of up to 60 days; some content metrics are only available for the last 7 days. So a TikTok number always needs its measurement period. TikTok Studio is where you view these stats in a desktop browser, according to TikTok's 2024 announcement; the interface may have changed, so record the label exactly as you see it in your screenshot.

For Instagram, Meta's developer documentation defines views as the number of times content was played or displayed, and reach as the number of unique accounts that saw the content at least once, and notes that reach is an estimate; data can be delayed by up to 48 hours. This means 96,300 views is not 96,300 people. The labels in the app may differ from the names in this documentation; when you send your profile, use the metric names exactly as shown in your screenshot.

Help me prepare a collaboration profile. Use only the profile I paste below.
Make a 5-column table: Code | Achievement or number | Source | Measurement period or date | Status.
Status uses only one of five labels:
"Checked" (has evidence and a measurement period), "Missing evidence", "Missing period",
"Need permission" (has evidence but not yet allowed to name or to use the photo),
"Missing, leave blank" (the profile says not available).
Rules:
1. Keep every number exactly, do not round, do not change units.
2. If the same metric has two values on two different dates,
   list both, do not choose, then ask me which value to use.
3. Do not add achievements, awards, partners or numbers that are not in the profile.
4. Do not calculate the engagement rate yourself.

Editorial answer (written by the editors, not yet run on a real tool):

Step 2. Choose the strengths that fit the recipient

A profile for a lipstick brand differs from one for a contest organizer. Paste the recipient's brief so the AI can choose which rows go first and which to drop.

BRIEF (SIMULATED) · fictional cosmetics brand Hoa Mộc
Product: a tinted lip balm line.
Needed: 2 light everyday work makeup tutorial videos, each 45 to 60 seconds.
Target audience: women aged 18 to 30 who work in offices.
Profile must include: TikTok stats for the last 28 days, audience, examples of similar videos.
Profile deadline: 5 Nov 2026.

Based on the evidence table and the Hoa Mộc brief, choose at most 6 rows
to include in the profile, ordered by relevance to the brief.
Choose only rows with status "Checked".
For each row, write one sentence: why it is relevant to the brief.
Separately list anything the brief asks for that the profile does not have
(for example links to similar videos), marked "not available, needs adding".
Do not write that followers or views will bring
sales, purchases or a certain number of views for a new campaign.

Editorial answer: choose T1, S3, S4, S1, T2, T5 in that order. Missing: links to 2 light everyday work makeup videos as examples; the 25 to 30 age group is not in the screenshots. Brand A is not included because permission to name it has not been asked.

Step 3. Have AI lay out one page

Build a draft one-page media kit from the chosen rows, with 6 sections:
1. Name and a one-line description.
2. Channels and stats: each number followed by its measurement period or capture date in brackets.
3. Audience: state the measurement period.
4. Achievements and activities: only "Checked" rows.
5. Fit with the brief: 2 sentences.
6. Work contact.
"Missing" or "Need" rows appear as marked fields [MISSING: ...] or [ASK: ...],
not replaced with other wording.
Then write:
a) A short bio, at most 45 words.
b) A long bio, at most 120 words.
Keep numbers exactly. Do not use "nearly", "over", "about" to make numbers bigger.
Plain tone, do not use the words "leading", "famous", "loved by millions".

Expected output (Editorial answer) (after Hà My confirms using S1), short bio:

Hà My is a photo model and beauty creator in Ho Chi Minh City who has made light everyday work makeup videos on TikTok since Mar 2024. Her channel has 48,200 followers (25 Oct 2026) and 612,400 video views in the 28 days from 27 Sep to 24 Oct 2026.

Long bio:

Hà My is a photo model and beauty creator in Ho Chi Minh City. Since Mar 2024, My has made light everyday work makeup tutorials on TikTok. According to a TikTok Studio screenshot dated 25 Oct 2026, the channel has 48,200 followers; in the 28 days from 27 Sep to 24 Oct 2026, her videos had 612,400 views; 78% of the audience is female and 52% is aged 18 to 24. My placed Top 10 in the 2025 áo dài photo contest organized by the Sen Hồng photography club, and led a free basic makeup session for 20 students at the ward community center in Sep 2026. [ASK: name Brand A]. Work contact: hamy.lamviec@example.com.

Step 4. Check every sentence

A good-looking draft is not yet a correct one. Have the AI split the draft into sentences and attach source codes, then check them yourself against the screenshots and documents.

Split the media kit and the two bios into individual sentences.
Make a table: Sentence | Source code in the evidence table | Number in sentence | Number in source | Match or not.
Mark any sentence without a source code as "no source".
Mark any sentence whose number differs from the source, including by rounding, as "number mismatch".
Mark any sentence about future results (views, orders, sales)
as "unsupported promise".
Do not change anything; only report.

Spot bad output

The data set has five planted traps. A wrong draft usually has at least one of these sentences:

• Invented roles or experience: "has judged many makeup contests" (T3 has no evidence, and there was only one contest) or "Brand A ambassador" (T4 was only a 3-video campaign, and naming the brand is not yet allowed).
• Invented numbers: "engagement rate 8.5%" or "Instagram reach 70,000" while S6 and S7 say not available.
• Rounding in your favor: "nearly 50 thousand followers" (real number 48,200), "over 100 thousand Instagram views" (real number 96,300).
• Picking on its own when two numbers conflict: using 47,900 or 48,200 without the date and without asking.
• Treating followers as a commitment: "48,200 followers ready to buy Hoa Mộc lip balm" or "each video guarantees 600 thousand views".

Quick check: search for the words "nearly", "over", "about", "%", "guarantee", "ambassador", "judge"; for each one, open the exact screenshot or document for that source code.

Fix the draft on the following points, showing each sentence you changed:
1. Remove "judge" because T3 has no evidence.
2. Remove "ambassador"; replace it with the field [ASK: name Brand A].
3. Remove engagement rate and Instagram reach;
   replace them with [MISSING: engagement rate], [MISSING: Instagram reach].
4. Replace every rounded number with the original: 48,200 (25 Oct 2026), 96,300 (30 days).
5. Remove every sentence promising views, orders or sales for a new campaign.
Do not add new content.

Step 5. Export a draft for the profile owner to approve

The final version that goes out must be read and approved by the profile owner, even if a manager or assistant prepared it. Send the evidence table with it so the reviewer can see where each sentence comes from. Before sending:

1. Fill in or delete every [MISSING] and [ASK] field. Do not send a profile with marked fields.
2. Ask Brand A whether it agrees to be named in the profile; if there is no reply, remove that row.
3. Ask the photographer and organizers before using photos they took. Who has which rights to a photo depends on the specific agreement; this article does not decide that for you and is not legal advice.
4. Re-capture your channel stats within a few days before sending, and update the capture date.
5. Export a one-page PDF with the date in the file name, for example "HaMy-mediakit-2026-10-31".

Use it with your own data

1. Write your profile using the T, S, A, L codes. Every row has a source; for anything you only remember, write "memory only".
2. Open TikTok Studio, Instagram or your Facebook professional page; screenshot the stats, and note the capture date and the selected measurement period. Do not capture sections showing other people's information.
3. Run Prompts 1 to 4 in order. Check by hand at least every number and every title.
4. For each new recipient, run Prompt 2 again with their brief; do not send one profile to every brand.
5. Reviewer: you. If you have a manager, the manager checks the evidence table; you approve the final wording.

Tip for workshops or classes: learners bring dated screenshots of their channel stats and documents for two achievements; during the session they build the evidence table and a draft media kit, then swap so the person next to them looks for sentences without a source; at the end, everyone leaves with a draft collaboration profile and a checklist.

Check before you use it

• Every number has a measurement period or capture date.
• No number is rounded up or given "nearly" or "over".
• Views are not written as numbers of people.
• Every achievement, award and partner has evidence in the evidence table.
• Names of brands you worked with appear only when the brand has agreed.
• Photos in the profile are ones you have the right to use; no AI images used as evidence.
• No sentence promises views, orders or sales for a new campaign.
• No [MISSING] or [ASK] fields remain in the version you send.
• Only a work email or work contact number, no personal information.
• The profile owner has read and approved the final version.

Troubleshooting

• The AI still fills in an engagement rate: repeat the rule "do not calculate", paste row S7 again, and ask it to write [MISSING].
• A brand asks for stats you do not have: say they are not available or send a screenshot of the latest period; do not estimate.
• The numbers in your screenshot differ from what the AI wrote: trust the screenshot, and run Prompt 4 to find the mismatched sentences.
• TikTok and Instagram periods differ (28 and 30 days): list each period separately; do not add the two platforms into one number.
• The bio sounds boastful: ask the AI to write in your voice, using the method in Ask AI to write in your own voice (in Vietnamese).
• The profile has few achievements: keep it short and accurate; add links to sample videos instead of adding titles.

Limits and sources

Hà My's profile, the Hoa Mộc brief, Brand A, the numbers and the answers were written by Tổ Thạo Việc (the AI Thạo Việc editorial team) with simulated data; the prompts have not been run on a real AI tool. Metric names and measurement periods on TikTok and Instagram may change with app versions; always record them exactly as in your screenshot. This article does not advise on collaboration fees and is not legal advice on image rights or contracts; ask a qualified expert before signing or publishing.

Sources opened and checked on 31 Oct 2026:

• TikTok Creator Academy, introduction to analytics tools: periods of 7, 28 or 60 days, or a custom range of up to 60 days; some content metrics are only available for 7 days.
• TikTok Newsroom, TikTok Studio announcement (24 May 2024): where to view account, content and audience stats.
• Meta for Developers, Instagram User Insights: definitions of views, reach (estimated) and total interactions; data can be delayed by up to 48 hours. This is technical documentation; labels in the app may differ.

Read next: from portfolio to case study (in Vietnamese); accepting a brand collaboration offer; a personal image usage log; the foundation article AI for Beauty: where to start.